University Equipment Management Simplified

At WebCheckout, we understand the unique challenges universities face in managing equipment checkouts. Born from the needs of higher education at the School of the Art Institute of Chicago, WebCheckout has evolved into the premier equipment checkout and management software, trusted by over 450 academic centers globally. Our system offers unparalleled lifecycle management for equipment, ensuring that valuable resources are maintained efficiently and cost-effectively while facilitating comprehensive management of staff and students.

In Depth
Tracking

WebCheckout’s equipment maintenance tracking is essential for keeping your inventory in peak condition. By monitoring repairs, tallying costs, and updating your inventory in real-time, our system ensures that all equipment needs are met promptly and efficiently.

Preventative
Care

With our software, setting up maintenance and service timelines, along with expected equipment lifetimes, is straightforward. This focus on preventative maintenance not only extends the lifespan of your equipment but also significantly reduces the need for costly overhauls or replacements.

Lifecycle
Management

Our unique approach to managing the lifecycle of your equipment helps academic institutions save money and extend the usable life of their assets. WebCheckout provides the tools needed to keep every piece of equipment accounted for and in top condition.

Integrated Inventory Access

Our booking system integrates seamlessly with your course enrollment systems, providing complete control over who can access what equipment and when. With customizable permissions, managing your inventory has never been easier.

Customizable
Policies

Tailor your inventory rules to match your institution’s policies, automatically enforcing equipment usage to high-value assets and limiting reservations to specific times. Administrative overrides allow for flexibility in managing these policies.

Renewals and
Returns

WebCheckout enables you to manage equipment renewals and returns with precision. Adapt your settings to your department’s growth and maintain detailed reports on equipment usage, ensuring your system evolves with your needs.

Exclusive Access
Management

Exercise complete control over who can reserve equipment and when with the ability to bar access or set specific reservation dates. Our system allows you to design policies that cater to different user groups, ensuring fair and efficient use of resources.

Time
Management

Incorporate term schedules into availability windows, customizing resource availability to align with your operational hours. Our system automatically adjusts reservations based on staff availability, ensuring your resources are utilized effectively.

Adaptive Reservation Settings

As your department grows, WebCheckout’s flexible settings allow you to adjust reservation policies and access permissions, ensuring that your booking system remains efficient, user-friendly, and perfectly aligned with your institution’s changing needs.